PRIVACY POLICY & LEGAL NOTICE

1. PURPOSE OF THIS PRIVACY POLICY
 

1.1

The purpose of this Privacy Policy is to explain how Golden Circle Foods, a brand operated by Polar Star Fish Co., processes personal data as the data controller.

1.2

Customers, suppliers, business partners, website visitors, users of our services and other individuals whose personal data is processed by Golden Circle Foods are collectively referred to as the "data subject."

2. DATA CONTROLLER
 

2.1

Golden Circle Foods primarily processes personal data relating to individuals in connection with business relationships, including agreements entered into with the companies in which the data subjects are employed.

2.2

If you have any questions regarding our processing of personal data, you may contact us:

Golden Circle Foods
A brand operated by Polar Star Fish Co.

P.O. Box: Porsvej 2
9000 Aalborg
Denmark

VAT No.: DK42293407

Website: www.goldencirclefoods.com

E-mail: click here
 

3. PURPOSE OF THE PROCESSING
 

Golden Circle Foods processes personal data for one or more of the following purposes:
 

• Entering into purchase and sales agreements.

• Entering into cooperation agreements.

• Responding to enquiries.

• Performing agreements entered into with customers, suppliers or business partners.

• Ensuring secure communication and handling of information.

• Improving products, services and technologies.

• Maintaining ongoing correspondence with customers and business partners.

• Sending newsletters and relevant business information where consent has been provided or where legally permitted.

• Complying with applicable legislation and regulatory requirements.
   

4. PERSONAL DATA
 

4.1

Golden Circle Foods only processes general personal data.
 

4.2

The personal data collected depends on the purpose of the enquiry or business relationship and may include:

• Name

• Job title

• Company name

• Telephone number

• Email address

• Postal address

• Country

• IP address (when visiting our website)
   

4.3

Where relevant, personal data is updated on an ongoing basis.
 

5. COLLECTION OF PERSONAL DATA
 

5.1

Personal data is generally collected directly from the data subject.
 

5.2

The data subject is responsible for informing Golden Circle Foods of any changes to previously provided personal data.
 

6. DISCLOSURE TO THIRD PARTIES AND USE OF DATA PROCESSORS
 

6.1

Golden Circle Foods uses external service providers and IT systems for the processing of personal data.

Where third parties process personal data on our behalf, we ensure that appropriate Data Processing Agreements are in place in accordance with applicable data protection legislation.
 

6.2

Where necessary, personal data may be transferred to trusted service providers outside the European Economic Area. Any such transfers are carried out in accordance with the GDPR using appropriate safeguards, including Standard Contractual Clauses or other approved transfer mechanisms.
 

7. STORAGE OF PERSONAL DATA
 

7.1

Golden Circle Foods stores personal data for as long as it is necessary for the purpose for which the data is processed.

In addition, Golden Circle Foods stores personal data to the extent required by applicable legislation, including accounting and tax regulations.
 

7.2

As a general rule, Golden Circle Foods deletes personal data when it is no longer necessary for the purpose for which it was collected.
 

Personal data related to customer relationships, supplier relationships or similar business relationships will normally be deleted after the relationship has ended, unless there is a legal obligation or a legitimate business reason to retain the information for a longer period.
 

In specific cases, storage may be extended where necessary, including due to legal claims or other justified purposes.
 

8. CCTV SURVEILLANCE
 

8.1

Golden Circle Foods does not currently use CCTV surveillance unless specifically required at relevant locations for security purposes.
 

Where CCTV surveillance is implemented, it will only be used for legitimate purposes such as crime prevention, security, and protection of property.
 

8.2

CCTV recordings are stored securely with appropriate access restrictions and are deleted in accordance with applicable legislation and internal procedures.
 

9. SECURITY
 

9.1

Golden Circle Foods processes personal data securely and confidentially.
 

We have implemented appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, alteration, disclosure, or other unlawful processing.
 

If a breach of personal data security occurs, Golden Circle Foods will assess the situation and, where required under applicable legislation, notify the relevant authorities and affected individuals.
 

Golden Circle Foods will not notify authorities where it can be demonstrated that the breach is unlikely to result in a risk to the rights and freedoms of natural persons.
 

10. YOUR RIGHTS
 

10.1

Under the GDPR, the data subject has the following rights:

• The right to access personal data processed by Golden Circle Foods.

• The right to request correction of inaccurate personal data.

• The right to request deletion of personal data in certain circumstances.

• The right to object to certain types of processing.

• The right to restrict processing in certain situations.

• The right to data portability where applicable.
   

10.2

If the data subject wishes to access, correct, delete, or object to the processing of personal data, Golden Circle Foods will assess the request and respond as soon as possible and no later than one month after receiving the request.

In certain situations, legislation, confidentiality obligations, or other legal requirements may limit the ability to fulfil such requests.

11. LEGAL BASIS FOR PROCESSING

11.1

The legal basis for Golden Circle Foods' processing of personal data is based on the following GDPR provisions:

• Article 6(1)(a) where processing is based on consent.

• Article 6(1)(b) where processing is necessary for the performance of an agreement or steps prior to entering into an agreement.

• Article 6(1)(c) where processing is necessary to comply with legal obligations.

• Article 6(1)(f) where processing is necessary for the pursuit of legitimate interests by Golden Circle Foods or a third party.
   

11.2

Where processing is based on consent, the data subject has the right to withdraw consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
 

12. COMPLAINTS

12.1

If the data subject believes that Golden Circle Foods' processing of personal data does not comply with applicable data protection legislation, the data subject has the right to submit a complaint to the relevant data protection authority.
 

For individuals in Denmark, complaints may be submitted to:
 

The Danish Data Protection Agency (Datatilsynet)
Website: www.datatilsynet.dk